Conference call and frog

Easy to use phone conferencing

Works every time

Pay only for what you use

Over 7,500 happy clients

The Conference Call Service You Can Trust

What is the service?

  • Meet with up to 30 telephone lines (tell us if you need more)

  • Use any telephone to join a meeting

  • Use the same telephone numbers and PINs every time

  • Hold simultaneous meetings

Easy to create an account

  • Create an account online and be meeting within 5 minutes

  • Creating the account is free

  • Pay only for what you use

  • Cancel at any time


  • Instant setup

  • Cancel at any time

  • Pay only for what you use – no monthly charges

Easy to join a meeting

  • Works from any telephone, dial into our system and enter a PIN, it’s that easy.

  • There is no app or software to download

Mobile phones sometimes have difficulty joining conference calls because the PIN is distorted by poor phone line quality or loud background noise.

HotAir is the only conference call company in Australia that helps callers that can’t enter their PIN.

Excellent sound quality

Using high quality business grade telephone lines (not the internet) is the only way to be sure the sound quality will always be fantastic and the service will always work for everyone.

Frog with telephone on a conference call

Guaranteed to work every time

HotAir is the only conference call company in Australia with a meeting quality guarantee.

If your meeting does not go ahead or is compromised because of something controlled by us there is no charge for that meeting.

Conference call frog

Services for frequent / large users

  • Simultaneous meetings
    • (as many as you need, at no cost)
  • Multiple users
    • (as many as you need, at no cost
  • Multiple points of contact for the account

Itemised invoices

Making it easier to allocate costs to projects and cost centres, our itemised invoices show the costs for:

  • The total for a department
  • The total for each user
  • The total for a conference call
  • The cost of each line in a meeting

Invoices can be emailed to multiple recipients.

Managing your account

  • Use the portal or
  • Send us an email – we normally fulfil requests within an hour
  • If you need to talk something through, you will be connected to one of our small team of experts that know conferencing inside out. Try us: 1800 313 157

Slow payment

Some of our customers are organisations with slow and complex payment processes.

Of course we prefer to be paid on time, but have the flexibility to work with you on timing.

Free recording

Record your conference call at no cost and download the recording minutes later.

International conference call experts

It’s easy for your international folk to join your meetings with more international numbers than any other Australian conferencing company.

International numbers can be unreliable so we test ours constantly.

Most conferencing companies don’t test their international telephone numbers (it’s expensive).

With HotAir, you can be confident all of our numbers will work and your important client or boss will always get through.

conference call recording service - frog

About HotAir

HotAir was established in Melbourne in 2005.

The irreverent name comes from the content of many meetings.

Before HotAir, our founders started the first teleconferencing companies in Hong Kong, Singapore and Japan.

We all have favourite suppliers and we aim to be yours.

If you need to talk to to us, you’ll be delighted to learn we don’t have a telephone queuing system telling you how important you are. You will be answered by someone that knows conferencing inside-out.

Who uses HotAir Conferencing?

Clients include some of Australia’s largest corporations and Government Departments through to the smallest companies and associations.

Over 7,500 Happy Clients

How am I charged for a conference call?

Meetings are charged per line per second, unlike other conference call providers we do not round up the the next minute.

The more lines connected or the longer the meeting, the more it will cost.

There are no hidden charges, no monthly fees, flag falls nor minimums, you only pay for what you use.

There is also no charge for using a credit card.

Conference call rates.

What will an Australian teleconference cost?

The calculator assumes that everyone is in Australia and dials the Australian 1800 number. Calls to this number are free for callers in Australia (because you are paying for them).

Total (excl GST)$

The total shown excludes GST to make it easier to compare our rates with other providers.

Invoices show every line in every conference call; the time they connected, the duration of the connection and the cost.

If you have multiple users, all costs on the invoice are summarised separately making it easier to charge the correct cost centre

When you create an account, we’ll send you a list of telephone numbers.

Most callers in Australia dial our 1800 number, this means your callers can join the meeting free (you will be paying their telephone call costs). This is the most popular way of joining a conference call.

We also have telephone numbers in over 42 countries so that your overseas participants can join your conference call without paying international call charges.

Invoices are emailed at the start of the following month.

If you have not used the service there is no invoice.

There is no charge for using a credit card.

Read more about payment and invoices

How do HotAir’s prices compare?

A failed conference call is embarrassing and expensive (if you include the costs of the people involved and how long it might take to get them all back together again).

HotAir’s service is focussed on providing a service that always works and has consistently great sound.

Our pricing is half of Telstra’s, but will never compare with services that focus purely on price.

Our customers tell us reliability is more important.

Price comparison with other conferencing companies.

Tin cans and string as a metaphor for a conference call
Speakerphone used for joining a conference call

What does a typical conference call cost?

If you had five lines calling the 1800 number for a 30 minute conference call, the cost would be: $41.25 including GST.

An hour would be twice this.

5 lines x 30 minutes x $0.25 = $37.50

With GST = $41.25

Simultaneous conference calls

Your account can be setup with multiple “conference rooms”, there’s no additional cost and you will more easily be able to track costs against cost centres.

The portal allows you to add users, departments and conference rooms (meeting facilities).

Getting started

Create your conference call account and you could be holding your first meeting within 5 minutes (24/7).

Further information:

Service description |  International teleconferences

Recording conference calls |  Pricing

Frog waiting for his conference call to begin


  • Instant setup

  • Cancel at any time

  • Pay only for what you use – no monthly charges